As the name suggests, HelpDesk is a cloud-based help desk platform for organizations of all sizes. The company themselves claim that over 5,500 'experts' are helping customers through its automation features.
Naming your business after the very product you're selling is a bold move, so we're here to look beyond the hype: does HelpDesk deliver on its promise to be the best ticketing and workflow management solution out there?
HelpDesk: Plans and pricing
HelpDesk has a very clear pricing strategy and even offers a free 14-day trial with no credit card required.
Unlike the myriad of subscription options usually offered, the HelpDesk pricing page seems to offer just two.
The 'Team' plan costs $29 per agent per month if billed annually or $34 per agent if you pay month to month. This includes obvious benefits like having all your messages in one dashboard, inclusion of all customer data within tickets and even a 'private' notes feature for agents to share observations. Other perks include customizable canned responses and using AI to enhance text. Agents can also use automation to speed up repetitive tasks.
There's also an 'Enterprise Plus' plan, although you need to contact HelpDesk in order to obtain a quote for this. It has all the listed features of the 'Team' plan along with a few extras such as audit logs of any changes made to applications as well as tailored security assistance. Other benefits include one on one product training, software engineer support, drafting of legal paperwork to get started with HelpDesk and a 'Key Account Manager'.
Naturally it's hard to say whether these add-ons are worth the extra cost without knowing the price. There's also no 'free' tier although as you've seen, it's possible to try out the platform for free for 14 days.
HelpDesk: Features
We were delighted to find that HelpDesk were only too keen to show off the platform's features via an online tour.
One of the hallmarks of the platform is that agents can find individual cases easily, as well as edit multiple tickets at once. As pointed out in customer reviews, you can create ticketing lists using defined filters and tags to do this. You can also create custom fields to detail your tickets with additional requester information, as well as your own e-mail templates.
HelpDesk have clearly placed an emphasis on team collaboration on tickets. Aside from allowing agents to send customized canned responses, you can check the status of tickets simply to see to whom it's been assigned and change this with a few clicks. All subscribers also benefit from the aforementioned 'Private Notes' for agents to make their own observations.
Agents can also type initial responses, which can then be formatted, extended and made more polite by the platform's integrated AI. If this weren't enough, you can also use Zapier, an external automation tool, to connect HelpDesk to over 3,000 apps.
HelpDesk: Interface
One of the biggest draws of HelpDesk is that it's cloud-based, so should run effectively on any machine that has a web browser. This could be very helpful if your organizations has a BYOD (Bring your Own Device) policy or if any of your agents work from home as the software is truly cross-platform. HelpDesk also support a 'free view' mode whereby you can display your ticketing system to viewers via web browser without them changing anything.
Customer experiences of the UI itself are more mixed. From online reviews we've read, there are those who find it clunky as well as those who find it quite intuitive. HelpDesk are keen to show how seamless it can be to automate tasks via a short online video demo but this doesn't cover more advanced topics like handling dashboard analytics. As such, we suggest availing of the 14-day free trial to see if the interface works well for you.
HelpDesk: Security
HelpDesk have a dedicated Security page, where they confirm their data centers are provided by IBM Cloud, located both in Texas, US and Frankfurt, Germany. The claim there's always a security guard on duty at these locations. The company also claim to be SSAE 16-compliant, which in theory means their internal data security standards have been audited and approved by a third party.
HelpDesk's parent company LiveChat uses Transport Layer Security (TLS) protocol: 1.2 and 1.3. They state that when accessing their software, you are communicating with LiveChat through Akamai, their Content Delivery Network provider. During this communication you negotiate through which encryption algorithm will be used, before the application protocol transmits or receives its first bytes of data.
They also point out that most LiveChat connections are encrypted with the TLS 1.2 protocol. Naturally as HelpDesk is web-based the encryption protocol used will depend on the browser used by agents to access the platform.
Still, this shouldn't be an issue provided all agents use a secure web browser and keep it up to date.
When it comes to data at rest, HelpDesk claim to secure all information and are therefore GDPR compliant. We would have appreciated more information here about how data is encrypted e.g. through 256-Bit AES encryption.
HelpDesk: Support
Both pricing tiers of HelpDesk include 24/7 support by e-mail chat and phone, though if you want a dedicated trainer to help you with the platform you'll need to sign up to the 'Enterprise' plan.
Beyond this, the main website has an extensive resources section including the extremely useful "HelpDesk Handbook" for beginners to the platform. It includes a basic introduction to HelpDesk along with some tips and tricks.
The Help Center is also an excellent resource, with clear guides on common topics like setting up your account and integrating apps.
HelpDesk: Final verdict
There's a lot to love about HelpDesk. The pricing tiers are straightforward (though we would have liked to see a rough quote for the 'Enterprise' plan on the website). The website also has gone to great lengths to give users an overview of the platform and the features are everything we'd expect to see from a ticketing system.
Although subs are a little pricy, for your money you do get dedicated 24/7 support by phone, chat or e-mail. The interface also seems to be very simple to master.
