How to add a printer in Windows 11

Two people using a large printer.

Windows 11, Microsoft's latest operating system, has been slowly gaining popularity among users for its sleek interface and improved functionality. However, when it comes to setting up peripherals like printers, some users might find themselves scratching their heads.

But adding a printer to Windows 11 is actually a straightforward process, whether you're dealing with a brand-new wireless printer or an older model that's been sitting in your closet for years. The key is knowing where to look and what steps to follow.

Let's explore the various methods available for adding a printer to Windows 11, covering everything from automatic detection to manual setup. I'll also share a few ways you can troubleshoot printer connections and make the most of your printer on Windows 11.

Looking for instructions for Windows 10 instead? Here’s how to add a printer in Windows 10.

Option 1: Using automatic printer detection

Windows 11 comes with a built-in feature that can automatically detect and install most modern printers. This is usually the easiest and most straightforward method for adding a printer to your system.

Here's how to use automatic printer detection:

1. Ensure your printer is powered on and connected to your computer (if it's a wired printer) or to the same Wi-Fi network (if it's a wireless printer).
2. Open the Settings app by pressing Windows+i on your keyboard or by right-clicking the Start button and selecting "Settings."
3. In the Settings window, click on "Bluetooth & devices" in the left sidebar.
4. On the right side of the window, click on "Printers & scanners."
5. Near the top of the Printers & scanners page, click on "Add device."
6. Windows will now search for available printers. This may take a few seconds.
7. If your printer is detected, you'll see it in the list. Simply click on it and then click "Add device."

Windows 11 will now automatically download and install the necessary drivers for your printer. In my experience, this process works seamlessly for most modern printers, especially those from major manufacturers like HP, Canon, and Epson.

Option 2: Adding a printer manually

If your printer doesn't show up in the automatic detection process, don't worry! You can still add it manually. This method is particularly useful for older printers or those with unique connection requirements.

Here's how to add a printer manually:

1. Follow steps 1-5 from the automatic detection method above.
2. If your printer doesn't appear in the list, click on "Add manually" at the bottom of the window.
3. You'll see several options. Choose the one that best describes your printer:
   1. "My printer is a little older. Help me find it." (for directly connected printers)
   2. "Add a Bluetooth, wireless or network discoverable printer" (for wireless printers)
   3. "Add a local printer or network printer with manual settings" (for advanced setups)
4. Follow the on-screen prompts. Depending on your choice, you may need to:
   1. Select the port your printer is connected to (e.g., USB, LPT)
   2. Choose your printer's manufacturer and model from a list
   3. Provide a name for your printer
   4. Decide whether to share your printer on your network
5. Once you've completed all the steps, click "Finish" to complete the installation.

I've found that this manual method is particularly helpful for those stubborn printers that just won't show up automatically. It gives you more control over the installation process and can often solve connectivity issues.

Troubleshooting printer installation

Sometimes, even with the best instructions, things don't go as planned. Here are some troubleshooting tips if you're having trouble adding your printer:

1. Restart your computer: It sounds simple, but a quick reboot can often resolve many issues.
2. Check connections: Ensure all cables are securely connected and that your wireless printer is on the same network as your computer.
3. Update your system: Make sure your Windows 11 is up to date, as newer updates often include improved printer support.
4. Download manufacturer drivers: If Windows can't find the right drivers, visit the printer manufacturer's website to download them manually.
5. Run the printer troubleshooter: Windows 11 has a built-in troubleshooter that can often identify and fix common printer problems.

Productivity tips for using a printer on Windows 11

Now that you've successfully added your printer, here are some tips to enhance your printing experience on Windows 11:

• Set a default printer: If you have multiple printers, set your most-used one as the default to save time.
• Use the Print Queue: Familiarize yourself with the print queue to manage and cancel print jobs easily.
• Create printer shortcuts: Add printer shortcuts to your desktop for quick access to printing options.
• Explore printer-specific software: Many printer manufacturers offer additional software that can unlock advanced features of your printer.
• Use the Windows + P shortcut: This handy keyboard shortcut quickly opens the print dialog in most applications.

We’ve also covered the best home printers.